Good Practice in proposal writing… further tips
Scientific Excellence
Keji Adunmo
SPACE National Contact Point for ITALY
Agency for the Promotion of European Research
Section 1 – Scientific Excellence
¾ Relevance to the call NOT convincing
¾ Proposal written as a Scientific Paper
¾ Aims & objectives UNCLEAR
¾ Scientific part excellent but management and impact underdeveloped
¾ Page limits NOT respected
¾ Essential parts disregarded
¾ Template structure NOT respected Section 1 – Scientific Excellence
¾ Ensure the proposal can be read by a non‐specialist and it is understandable
¾Explain abbreviations (use a glossary), Do not use jargon
¾ Use diagrams, summary boxes and tables if relevant and understandable
¾ Make the content accurate, verifiable and professional
¾ Address the key questions:
o Why? What problem are you trying to solve?
o What is the European added value?
o Is it a European priority?
o Why now? o Why you? Best consortium?
o Is the project realistic from a scientific viewpoint? Which risks?
¾ Start with a single high level objective that will help the evaluator to immediately relate the proposal to the topic of the call
Section 1 – Scientific Excellence
¾ State‐of‐the‐art not properly covered
¾ Some of the methodological issues not clear and detailed enough
¾Innovation is rather limited (in concept, methodology, technology used or solution proposed)
¾ References of the literature are rather limited, missing or outdated
¾ Strategy needs clarification ¾ Links between objectives, WPs and tasks are too weak or not clearly defined
¾ Risk section and quality control inadequate, insufficiently described or missing (risk management, risk strategy, contingency plan)
¾ Risk assessment and contingency plan missing or not properly described
¾ More detail necessary in WPs, methodology and tasks for implementation
¾Deliverables need revision (too many or not timed efficiently)
Section 1 – Scientific Excellence
¾ Sound description of the state‐of‐the‐art in science & knowledge in the specific area
¾ Mention related EU‐funded work (previous and current) – describe how the project is different/better
¾ Indicate gaps in the state‐of‐the‐art that prevent the achievement of the objectives targeted by the project
¾ Indicate how these gaps will be filled ¾ Clear methodology
¾ Appropriate number of WPs depends on the size and complexity of the project
¾ The proposal should contain Gantt and Pert charts consistent with the workplan
¾ Ensure personpower effort for each partner (no under or over‐estimations) COMMON ERRORS:
Section 2 – Implementation
¾ The Consortium is unbalanced (geographically or technically), too small or too large
¾ Unclear roles and responsibilities
¾ Lack of specialised partners, of expertise in certain domain of experience
¾ Lack of integration in the consortium
¾ Limited European coverage
¾ The allocation of resources needs to be revised (too low or too high)
¾ Budget allocation over‐dimensioned
¾ Unbalanced or inconsistent allocation
¾ Management costs should be better justified (too high) Section 2 – Implementation
¾ Ensure well balanced budget
¾ Justify key items expenditures (especially high equipment costs) ¾ Justify human resources allocation (person‐months)
¾ Quality is more important than quantity
Section 3 – Impact
¾ Impact is limited (because lack of information or inappropriate methodology)
¾ Objectives are not presented in a clear manner and this may limit the expected impact
¾IPR issues missing or weak
¾ Not clearly targeted stakeholders or late involvement
¾ Weak communication strategy
¾ End‐user community is missing or weak or involvement not demonstrated
Section 3 – Impact
¾ Demonstrate how the project will fill knowledge gaps at EU level and create/maintain competitive advantage
¾ Provide supporting evidence (figures and qualitative indicators)
¾ Demonstrate relevance to European policies
¾Provide description of range of applications which might arise from the project and how they can be disseminated ¾ Describe partners’ capacity to exploit results of the project (inc. IPR management)
¾ Identify key stakeholders and End‐user groups to be targeted
¾ Implement innovative dissemination techniques
Your Gateway to Space
Funding under FP7
and Horizon 2020
COSMOS+ presentation
Keji Adunmo, APRE –
Keji Adunmo, APRE – IT
COSMOS+ Services
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And much more…
The International
20 - 21 June 2012
University of Surrey,
United Kingdom‐
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Keji Adunmo, APRE ‐ IT The APRE Partner Search provides two different types of entry forms for the users to choose from:
Quality system A new consortium is coming to build
Agenzia per la Promozione della Ricerca Europea Keji Adunmo ([email protected])
via Cavour, 71 Punto di Contatto Nazionale SPAZIO
00184 ‐ Roma
Tel. (+39) 06‐48939993
Fax. (+39) 06‐48902550

Section 1