COST Info Day – 19° March 2015
TN1302
The Voice of Research Administrators – Building
a Network of Administrative Excellence
BESTPRAC
Dott.ssa Sarah Ottonelli
Direzione Ricerca e Relazioni Internazionali
UNIMORE
1
Università degli studi di Modena e
Reggio Emilia - UNIMORE
14 DEPARTMENTS:
• Society: 5 Dep.
• Science: 2 Dep.
• Life: 1 Dep.
• Health: 4 Dep.
• Technology: 2 Dep.
2
Università degli studi di Modena e
Reggio Emilia - UNIMORE
FP7 - projects approved
Disciplinary
scientific
areas
Society
Science
Life
Health
Technology
2
6
4
6
17
UFFICIO
RICERCA
2007
2008
1
2009
1
4
2
2010
1
2
2011
1
2
1
7
2013
1
2
2
2
4
10
10
39
2
2
1
2012
TOTAL: 69 projects
2
4
3
UNIMORE EU Projects' proposals since 2014
(total: 88)
40
40
35
30
25
20
20
14
15
9
10
5
5
0
H2020 MSCA
H2020 LEIT
H2020 SOC.
CHALLENGES
H2020 PPP, JTI,
EURATOM
OTHER EU
programmes
4
Direzione Ricerca e Relazioni Internazionali
National research
Patrizia Lasagna, Alessandra Minetti
Institutional research
Maria Giulia Lomi
U-GOV data base
Andrea Solieri
International relations
Barbara Villani
Manuel Ciccarelli
International research
Progettazione: Donata Franzi, Claudio Del Rio, Fabiola Bedini
Gestione: Sarah Ottonelli, Valeria Goldoni
Industrial Liaison Office
Giulia Catellani
Valeria Bergonzini
5
Direzione Ricerca e Relazioni Internazionali
The Direction:
– provides information on research programs at local, national and European
level, and about how to access to funding opportunities
– does actions aiming to raise awareness and increase the participation of
university researchers into local, national and international funds
– gives support to university researchers in the analysis of funding
opportunities
– gives support during the pre-submission phase
– offers counselling during the negotiating phase
– gives support to Professors, Researchers and administrative staff about how to
manage national, international and European grants
– provides support to the management of administrative procedures related to
the guide lines of funds
6
Direzione Ricerca e Relazioni Internazionali
The Direction:
– adapts and simplifies, if possible, internal administrative
procedures in order to facilitate the accession and management
of local, national and international funds
– gives support during the implementation phase
– does internal audit in order to verify the work-in-progress of the
funded projects
– gives support to the Departments during the external audit
– keeps relationships with the officials of MIUR, ASTER, APRE,
Regione ER, and other universities
– joins TAVOLO SOCI APRE and NETVAL (network for the
valorisation research results), as well as the CODAU Committee
7
BESTPRAC’s details…
• TN1302 “The Voice of Research Administrators –
Building a Network of Administrative Excellence”
• project duration: 1° Nov. 2013 / 31° Oct. 2015
• 34 countries involved
• coordinator: University of Copenhagen
8
Purpose of BESTPRAC:
• to establish a network for the administrative, finance and legal
services in universities, research organizations supporting
researchers involved into the lifecycle of funded projects
• in order to:
– exchange experiences and share and develop best practices
– encourage knowledge sharing
– knowledge transfer and increased efficiency
The Working Groups:
• WG1 – Administrative: covers issues related to the
overall management of funded research projects
• WG2 – Financial: covers issues related to the
financial aspects of preparing and running crossEuropean projects
• WG3 – Legal: covers issues related to the legal
framework and approach of the projects
WG1 - Administrative:
• main topic: who is a “project manager”?
– administrative tasks combined with financial
capabilities and/or legal tasks, and there is a mixture
of different positions and profiles
• methodology of work:
– market place for practical administration tools
(softwares, on-line tools etc)
– thematic discussions (+ invited experts)
11
WG2 - Financial:
• topics:
– accounting practices, VAT, overhead, exchange rates, audit
– exchange experiences and share and develop best practices
– interest to exchange internal procedures about managing European
grants (for ex. internal guidelines, regulations, formats of
documents etc)
• methodology of work:
– internal surveys about the most experienced difficulties during FP7
and H2020
– presentation of the surveys during the meetings and open
discussion
– presentation of some specific cases
• purpose: writing a guide to Best Practice – Financial Issues
12
WG3 – Legal
• topics: when legal profiles are involved during the different phases
of subsmission and implementation of a project?
– submission: NDA
– implementation: GA, CA, IPR
• major challenge:
– collaboration between legal/financial/administrative services and the
researchers
– achieve success on application/contract negotiation and
implementation
• methodology of work:
– sharing of some practical cases
– open discussion about the main critical points
– writing a draft of an annotated document
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Thank you for your attention
Direzione Ricerca e Relazioni Internazionali
[email protected]
[email protected]