The Italian Land Registries System:
Between Law and Data Management
Brussels 17th May 2011
Carmelo Grimaldi - Agostina Lodde
Direzione Centrale Pubblicità Immobiliare e Affari Legali
AGENZIA DEL TERRITORIO
IS A NON - PROFIT PUBLIC BODY RESPONSIBLE IN
ITALY FOR THE
CADASTRE
LAND REGISTRIES
AND
REAL ESTATE MARKET MONITORING SYSTEM
THE AGENCY, AUTONOMOUS FROM AN ORGANISATIONAL, ADMINISTRATIVE AND
FINANCIAL
POINT OF VIEW, ACTS UNDER THE SUPERVISION OF THE
MINISTRY OF ECONOMY AND FINANCE
2
RELATIONSHIP WITH THE MEF
Ministry of Economy
and Finance
Technological Partner
Sogei
MISSION
Cadastre,
Agenzia del Territorio
Real Estate Rights and
Mortgages Registration,
Real Estate Market
Monitoring System
Department
of Finance
Agenzia delle Entrate
Fiscal Revenues
Policy, Coordination and
Supervision
Agenzia delle Dogane
Customs and Excises
Agenzia del Demanio
State Properties
Management
3
The Italian System
REAL ESTATE INFORMATION SYSTEM
managed by Agenzia del Territorio
CADASTRE and
CARTOGRAPHY
LAND
LAND
BUILDINGS
BUILDINGS
(rural areas)
(urban areas)
It shows the technical characteristics
of objects and holders of real estate
rights (not for legal purposes).
It determines the value of the object
useful for taxation purposes.
PUBLIC REGISTERS
of real estate rights
and mortgages
By registering real estate deeds, it
manages the information about the
transfer of real estate rights and about
mortgage registration.
REAL ESTATE MARKET
MONITORING SYSTEM
It collects and processes
information from the real
estate market and constantly
shows the trend of real estate
values.
THE AGENCY’S ORGANIZATION
1 General Directorate
Structured into 7 Central Directorates
15 Regional Directorates
103 Provincial Offices
138 Land Registry Offices
THIS ORGANISATION GUARANTEES A WIDESPREAD PRESENCE ON THE WHOLE
NATIONAL TERRITORY
The real estate registration in Italy
The real estate registration - aimed at disclosing
to the public (or inspectable) the deeds
establishing, modifying or extinguishing rights in
rem - plays a significant role for a well-functioning
real estate market.
The collections of the deeds and notations,
strictly organized on the basis of their
submission date, form the real estate
registries.
By searching them, it is possible to identify the holders of
rights and to verify the existence of possible mortgages
and other encumbrances.
Agenzia del Territorio – Largo Leopardi, 5 – 00185 Roma – ITALY
The legal value of real estate registration
deeds establishing,
modifying or
extinguishing
rights in rem
Declaratory function
mortgage deeds,
execution and
precautionary acts
Constitutive function
Agenzia del Territorio – Largo Leopardi, 5 – 00185 Roma – ITALY
The different registration activities
The transcription (trascrizione) is provided for registration of
deeds establishing, modifying or extinguishing rights in rem (e.g.
a conveyance). It performs a function of disclosure.
The inscription (iscrizione) is the means to record a mortgage.
It is an essential duty for the raising of the mortgage. Without the
inscription the mortgage does not come to life.
The annotation (annotazione) aims at disclosing to the public
(inspectable) the events that modify or extinguish a previous
registration (transcription, inscription or annotation).
Agenzia del Territorio – Largo Leopardi, 5 – 00185 Roma – ITALY
The registration duties
NOTATION
DEED
JUDGE
Real estate
registration
service with
territorial
jurisdiction
Agenzia del Territorio – Largo Leopardi, 5 – 00185 Roma – ITALY
The registration flow
Insertion
TRANSCRIPTION
Validation
INSCRIPTION
Taxation
ANNOTATION
I
N
P
U
T
Juridical control
O
U
T
P
U
T
CERTIFICATE
Data
base
SEARCH
Agenzia del Territorio – Largo Leopardi, 5 – 00185 Roma – ITALY
Civil and fiscal duties following the drawing up of a deed
Real estate
registries
Public
knowledge
of the deeds
Agenzia
del
Territorio
NOTATION
DEED
Cadastr
e
Registry
Office
Ownership
data related to
the object
Payment of
transfer tax
Agenzia del Territorio – Largo Leopardi, 5 – 00185 Roma – ITALY
Agenzia
delle
Entrate
The real estate registries software updating procedure
Unidoc procedure enables Notaries to fulfil several duties: the
updating of real estate registries, the updating of cadastral data
concerning ownership, the deed registration for fiscal purposes
and the payment of taxes.
From December 2010, some offices are experimenting the online transmission of the deed.
Agenzia del Territorio – Largo Leopardi, 5 – 00185 Roma – ITALY
On line submission of real estate deeds
UNICO: SW Procedure for the updating
of the real estate registries
drawing up
&
digital signing
Updating
results
http://sister.agenziaterritorio.it/
Professional
(Notary)
State of proceeding and
registered deed receipts
submission
CENTRAL SYSTEM
Tax Register
RNI
National
Interbanking
Network
BANK
CADASTRE
(for the updating
of owner’s data)
REAL ESTATE
REGISTRIES
(for payment of all taxes and fees)
(for deed transcription)
REVENUE OFFICE
(for deed taxation)
Agenzia del Territorio – Largo Leopardi, 5 – 00185 Roma – ITALY
On line searches in the registries
The MD of 10/10/1992 introduced the
on line searches in the real estate
registries data base throughout the
whole national territory and out of the
offices opening hours.
About
50 millions of automated
notations
.
(about 4 millions every year)
About
45 millions of notations in digital format
Agenzia del Territorio – Largo Leopardi, 5 – 00185 Roma – ITALY
Advanced search web services for professionals
COVENANT signature
charges payment for starting service and
yearly fee payment for each enabled password
DATA SEARCH BY:
Owner personal data
Cadastral identification code
Professional
http://sister.agenziaterritorio.it
/
Selection and download
of the searched document
Agenzia del Territorio – Largo Leopardi, 5 – 00185 Roma – ITALY
Trend of the web services
On line channel
AdT Offices
2003
37,50
62,50
2004
47,40
52,60
2005
52,30
47,70
2006
60,80
39,20
2007
68,60
31,40
2008
79,70
20,30
2009
83,10
16,90
2010
85,60
14,40
SEARCHES IN THE REAL ESTATE REGISTRIES
100%
90%
80%
37,50
47,40
52,30
70%
60,80
68,60
79,70
60%
83,10
85,60
On line channel
50%
AdT Offices
40%
30%
62,50
52,60
47,70
20%
39,20
31,40
20,30
10%
16,90
14,40
0%
2003
2004
2005
2006
2007
2008
2009
2010
Agenzia del Territorio – Largo Leopardi, 5 – 00185 Roma – ITALY
Trend of the web services
On line channel
AdT Offices
2003
25,24
74,76
2004
48,00
52,00
2005
61,33%
38,67%
2006
62,21%
37,79%
2007
70,80%
29,20%
2008
80,93%
19,07%
2009
79,19%
20,81%
2010
79,83%
20,17%
SUBMISSION OF REAL ESTATE DEEDS
100%
90%
25,24
80%
48,00
61,33%
70%
62,21%
70,80%
80,93%
60%
79,19%
79,83%
On line channel
50%
40%
AdT Offices
74,76
30%
52,00
38,67%
20%
37,79%
29,20%
19,07%
10%
20,81%
20,17%
0%
2003
2004
2005
2006
2007
2008
2009
2010
Agenzia del Territorio – Largo Leopardi, 5 – 00185 Roma – ITALY
Evolution trends in the real estate registration
The evolution trends move towards the
dematerialization of the real estate
registration system…
Electronic
title
Electronic
Duplicate
Real estate
registries
in electronic
format
Agenzia del Territorio – Largo Leopardi, 5 – 00185 Roma – ITALY
Many thanks for your
kind attention
Largo Leopardi, 5
00185 – Roma
ITALY
[email protected]
[email protected]
[email protected]
www.agenziaterritorio.it