A.Y. 2013/2014
Information booklet
Incoming exchange students – Medical degree
Scuola di Medicina e Chirurgia
Ufficio Erasmus
A.Y. 2013/2014
2013/2014 Incoming Exchange Students – Medical Degree – Information booklet
Dear Student,
First of all, welcome to our School of Medicine!
This booklet contains some useful information about the main bureaucratic procedures you will have to carry
out during your stay at our School. We therefore recommend that you read it carefully and keep it for future
reference during the upcoming months.
Should you have any question, feel free to contact us at [email protected].
Prof. Carla De Giovanni
LLP/Erasmus Coordinator
and the School of Medicine’s Erasmus Office Staff
I have to…
-
… fill in/send my Learning Agreement ............................................................................. 3
-
… improve my Italian language level ................................................................................ 3
-
… check in after my arrival................................................................................................. 4
-
… begin my clinical rotations ............................................................................................ 5
-
… attend courses ............................................................................................................. 5-6
-
… attend elective courses ................................................................................................ 6-7
-
… fill in my Piano di studi online (online study plan) ......................................................... 7
-
… sign up for/sit/record an exam ........................................................................................ 7
-
… change my Learning Agreement ..................................................................................... 8
-
… check out at the end of my stay ...................................................................................... 9
Links............................................................................................................................................. 10
Contact information ...................................................................................................................... 10
Important information about your institutional e-mail address
The only reliable way we have of communicating with you is through the institutional e-mail address you
have been given upon registering on our database (standard format: [email protected]).
We strongly recommend that you set a ‘redirect’ rule to your personal mailbox, so you will not miss any
important message.
You can access your institutional mailbox and the instructions for redirecting its messages from
http://www.unibo.it/Portale/Il+mio+Portale/La+mia+e-mail.
Credentials are the same username and password that you used for registering.
Scuola di Medicina e Chirurgia - Ufficio Erasmus, Via Massarenti 9 (Polo Murri, I piano), 40138 Bologna
Tel.+39 (0)512095543, Fax +39 (0)512086020; e-mail [email protected]
Office hours: Tuesdays and Thursdays 2.00 – 4.00 PM
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2013/2014 Incoming Exchange Students – Medical Degree – Information booklet
Learning Agreement
Information
For information about courses, elective courses and clinical rotations, please read the frequently asked
questions documents we posted on the Medical Degree’s website.
For courses, elective courses and exams:
-
http://corsi.unibo.it/medicinaechirurgia > Studenti di scambio - Exchange students > Exchange
students > 2013/2014 > Courses+Elective courses+Exams - F.A.Q.s
For clinical rotations:
-
http://corsi.unibo.it/medicinaechirurgia > Studenti di scambio - Exchange students > Exchange
students > 2013/2014 > Clinical rotations - F.A.Q.s
Note on clinical rotations: by default, clinical rotations are scheduled to start on the same week in which
courses start (see p. 6 for semester dates). If you wish to start later than that date, you must inform the
Erasmus Office about your planned date of arrival and departure by stating them on your Learning
Agreement draft (see “Draft version” paragraph).
Note on course and clinical rotation choices
As the degrees offered by the School of Medicine are currently being reformed, lists of courses and clinical
rotations (and the rules for choosing them) will change from year to year. You are strongly advised to fill in
your Learning Agreement based only on the information material that refers to the A.Y. you will spend in
Bologna.
Draft version
It is highly recommended that you send a draft version of your Learning Agreement to the School of
Medicine’s Erasmus Office ([email protected]) to have it corrected before approval. In case your
home University does not provide an electronic text form, you may want to download and use our form.
Learning Agreement draft form:
- http://corsi.unibo.it/medicinaechirurgia > Studenti di scambio - Exchange students > Exchange
students > 2013/2014 > “Learning Agreement blank form”
Deadlines
Please remember that the draft form is to be used only for correction purposes, and cannot replace the final
one signed by you and by your Home University’s coordinator; you must send the final version of your
Learning Agreement to the School’s Erasmus Office (see contact details on p. 10 or at the bottom of the
page) before the following deadlines.
Deadlines for sending your final Learning Agreement:
- Students coming for the 1st semester/full academic year: July 12th, 2013;
- Students coming for the 2nd semester: December 13h, 2013.
Failure to send your LA before the set deadlines may result in our inability to schedule your requested
clinical rotations.
Italian language courses
We have no formal language requirement for 2013/2014 incoming exchange students; this means that you
will not have to produce a certificate of your Italian language level.
Please note, however, that courses, elective courses and clinical rotations are taught in Italian. In order to
have a useful learning experience during your exchange, we strongly recommend that you have at least a B1
level of Italian language by the time you arrive in Bologna.
You can improve your Italian language level with EILC courses or with the Italian language courses for
exchange students offered by the University of Bologna (see links on p. 10).
Scuola di Medicina e Chirurgia - Ufficio Erasmus, Via Massarenti 9 (Polo Murri, I piano), 40138 Bologna
Tel.+39 (0)512095543, Fax +39 (0)512086020; e-mail [email protected]
Office hours: Tuesdays and Thursdays 2.00 – 4.00 PM
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2013/2014 Incoming Exchange Students – Medical Degree – Information booklet
Check-in
(Arriving in Bologna and having your documents signed)
When you first arrive in Bologna, you must go to:
Alma Mater Studiorum – Università di Bologna
Dipartimento Amministrativo Relazioni Internazionali (DIRI)
ADDRESS
Palazzina della Viola – Via Filippo Re, 4 - 40126 Bologna
CONTACT INFORMATION
OFFICE HOURS
TO…
[email protected]
Tel. +39 051 208 8100
Fax +39 051 209 9351
Mon, Tue, Wed, Fri 9.00 – 11.15 AM
Tue, Thu 2.30 – 3.30 PM
 Complete your registration;
 Have any certificate of arrival you need to send to your home University to prove
your arrival in Bologna signed or issued;
 Collect your academic documents: student ID, student badge, libretto degli esami
(exam record), instructions about filling in your Piano di studio online.
Exchange coordinator
ADDRESS
CONTACT INFORMATION
OFFICE HOURS
TO...
www.unibo.it/rubrica > (type in your exchange coordinator’s name)
 Have your Learning Agreement signed;
 Ask for information about the teaching-related aspects of your requested courses
(e.g. what professor you should choose in case you are interested in a specific area,
etc.);
 ...
Erasmus Office – Scuola di Medicina e Chirurgia
ADDRESS
Polo Murri, Via Massarenti 9 – 40138 Bologna
CONTACT INFORMATION
[email protected]
OFFICE HOURS
Tue, Thu 2.00 – 4.00 PM or http://www.unibo.it/docenti/carla.degiovanni
 Have your Learning Agreement signed by the Institutional Coordinator, Prof. Carla
De Giovanni;
 Collect your programma di tirocinio pratico (clinical rotation schedule sheet)
based on your Learning Agreement (always bring with you a copy of it);
 Ask for information about classrooms, timetables, libraries, and other studentrelated topics;
 ...
TO…
Tel. +39 051 209 5543
Fax +39 051 208 6020
Important information regarding the check-in procedure
Please note that you will need some days to carry out the check-in procedures and find an accommodation.
We therefore suggest you arrive at least one week before your activities are supposed to begin.
Scuola di Medicina e Chirurgia - Ufficio Erasmus, Via Massarenti 9 (Polo Murri, I piano), 40138 Bologna
Tel.+39 (0)512095543, Fax +39 (0)512086020; e-mail [email protected]
Office hours: Tuesdays and Thursdays 2.00 – 4.00 PM
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2013/2014 Incoming Exchange Students – Medical Degree – Information booklet
Clinical rotations
Information
For information about clinical rotations, please read the frequently asked questions document we posted on
the Medical degree’s website:
-
http://corsi.unibo.it/medicinaechirurgia > Studenti di scambio - Exchange students > Exchange
students > 2013/2014 > Clinical rotations - F.A.Q.s
Note on course and clinical rotation choices
As the degrees offered by the School of Medicine are currently being reformed, lists of courses and clinical
rotations (and the rules for choosing them) will change from year to year. You are strongly advised to fill in
your Learning Agreement based only on the information material that refers to the A.Y. you will spend in
Bologna.
Programma di tirocinio pratico (clinical rotation schedule sheet)
In order to begin your clinical rotations, you must go to the School’s Erasmus Office (see p. 10 for contact
information) to collect your programma di tirocinio pratico (clinical rotation schedule sheet) and the contact
details of the wards you will attend.
The School’s Erasmus Office can release your clinical rotation schedule only after you have completed your
registration at the International Relations Department-DIRI (see p. 10 for contact information) and have been
given a numero di matricola (student number).
By default, clinical rotations are scheduled to start on the same week in which courses start (see p. 6 for
semester dates). If you wish to start later than that date, you must inform the Erasmus Office about your
planned date of arrival and departure by stating them on your Learning Agreement draft version (see p. 3).
Dressing rules for ward attendance
Students attending hospital wards during clinical rotations are required to wear a camice (white coat) and
appropriate clothes and footwear.
The teaching hospitals do not provide uniforms or white coats to students; you should therefore bring with
you your own white coat.
You should also bring with you your own stethoscope.
Courses
Information
For information about courses, please read the frequently asked questions documents we posted on the
Medical Degree’s website:
-
http://corsi.unibo.it/medicinaechirurgia > Studenti di scambio - Exchange students > Exchange
students > 2013/2014 > Courses+Elective courses+Exams - F.A.Q.s
Note on course and clinical rotation choices
As the degrees offered by the School of Medicine are currently being reformed, lists of courses and clinical
rotations (and the rules for choosing them) will change from year to year. You are strongly advised to fill in
your Learning Agreement based only on the information material that refers to the A.Y. you will spend in
Bologna.
Scuola di Medicina e Chirurgia - Ufficio Erasmus, Via Massarenti 9 (Polo Murri, I piano), 40138 Bologna
Tel.+39 (0)512095543, Fax +39 (0)512086020; e-mail [email protected]
Office hours: Tuesdays and Thursdays 2.00 – 4.00 PM
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2013/2014 Incoming Exchange Students – Medical Degree – Information booklet
Semester start and end dates
Semester start and end dates are published on the School of Medicine’s website:
- www.medicina.unibo.it > Studenti iscritti > Orario delle lezioni > Periodo svolgimento lezioni
Timetables
Timetables for courses are published on the School of Medicine’s website:
- www.medicina.unibo.it > Studenti iscritti > Orario delle lezioni
Course attendance
You will not be awarded any ECTS credit for course attendance only. ECTS credits are awarded and
certified on your Transcript of Records only after you sit and pass an exam. However, if you need attendance
to be certified, you can download the “Certificate of course attendance” form and ask the professor(s) to sign
it after every lesson.
You can download the form from the Medical Degree’s website:
http://corsi.unibo.it/medicinaechirurgia > Studenti di scambio - Exchange students > Exchange students >
2013/2014 > Certificate of Course Attendance form
Elective courses
Information
For information about elective courses, please read the frequently asked questions document we posted on
the Medical Degree’s website:
-
http://corsi.unibo.it/medicinaechirurgia > Studenti di scambio - Exchange students > Exchange
students > 2013/2014 > Courses+Elective courses+Exams - F.A.Q.s
Note on course and clinical rotation choices
As the degrees offered by the School of Medicine are currently being reformed, lists of courses and clinical
rotations (and the rules for choosing them) will change from year to year. You are strongly advised to fill in
your Learning Agreement based only on the information material that refers to the A.Y. you will spend in
Bologna.
Timetables
Timetables for elective courses are published on the School of Medicine’s website:
- www.medicina.unibo.it > Studenti iscritti > Orario delle lezioni
Please note, however, that you should always contact the professor(s) in advance to ask them about
timetable, programme, and how to enrol on the elective course. Contact information for professors is
available at www.unibo.it > Rubrica > (type in the Professor’s last name).
Elective course attendance
You will not be awarded any ECTS credit for elective course attendance only. ECTS credits are awarded and
certified on your Transcript of Records only after you sit and pass the final exam. However, if you need
attendance to be certified, you can download the “Certificate of course attendance” form and ask the
professor(s) to sign it after every lesson.
You can download the form from:
Scuola di Medicina e Chirurgia - Ufficio Erasmus, Via Massarenti 9 (Polo Murri, I piano), 40138 Bologna
Tel.+39 (0)512095543, Fax +39 (0)512086020; e-mail [email protected]
Office hours: Tuesdays and Thursdays 2.00 – 4.00 PM
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2013/2014 Incoming Exchange Students – Medical Degree – Information booklet
http://corsi.unibo.it/medicinaechirurgia > Studenti di scambio - Exchange students > Exchange students >
2013/2014 > Certificate of Course Attendance form
Piano di studi online (online study plan)
Your Piano di studi (study plan) is the list of activities you plan to carry out in Bologna and have listed in
your Learning Agreement. As every part of the exam process is managed online at the University of
Bologna, you are asked to upload your list of activities on the Piano di studi online (online study plan).
You can access your Piano di studi online at https://studenti.unibo.it > Piani di studio online.
In order to access your Piano di studi online, you must have completed your registration at the University of
Bologna and have your numero di matricola (student number).
Please remember that you will not be able to sign up for and/or sit exams which are not on the Piano di studi
online.
Tutor-assisted appointments for filling in your Piano di studi online
Incoming exchange students of the Medical Degree will be scheduled for an appointment with the School’s
Erasmus Tutors, who will help with filling in the Piano di studi online. Appointments will be scheduled
approximately:
- in mid-November, for students coming in the 1st semester/full academic year;
- upon arrival, for students coming in the 2nd semester.
The School’s Erasmus Tutors are always available during office hours in case you need to change your
Piano di studi online (i.e. if you change your Learning Agreement). You can ask for an additional tutorassisted appointment by writing at [email protected].
Exams
AlmaEsami
Appelli d’esame (exam dates), liste d’esame (exam lists) and verbalizzazioni (recording of marks) are all
managed through the AlmaEsami application, which you can access at https://studenti.unibo.it > AlmaEsami.
Remember that you will only be allowed to sign up for exams which have been requested in your Learning
Agreement and uploaded on your Piano di studi online.
Appelli d’esame (exam dates)
AlmaEsami will display appelli d’esame only after they have been uploaded on the website’s database. Since
this procedure takes some time, it is normal that you will not see any date before the end of October.
If, however, you think you are experiencing a technical problem (e.g. other students see appelli, but you do
not), you can write to [email protected].
Verbalizzazione (recording of marks)
At the end of the exam, your mark will be recorded both on your libretto degli esami (temporary exam
record) and on AlmaEsami. AlmaEsami is the official record for exam marks at the University of Bologna.
If a professor is unable to record your mark on AlmaEsami, make sure s/he writes the mark on your libretto
and wait for her/him to try again in the following days.
In case of further problems, please write to [email protected].
Scuola di Medicina e Chirurgia - Ufficio Erasmus, Via Massarenti 9 (Polo Murri, I piano), 40138 Bologna
Tel.+39 (0)512095543, Fax +39 (0)512086020; e-mail [email protected]
Office hours: Tuesdays and Thursdays 2.00 – 4.00 PM
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2013/2014 Incoming Exchange Students – Medical Degree – Information booklet
Changes to the Learning Agreement
If you need to change your Learning Agreement, you must:
1. Check with the Erasmus Tutor ([email protected]) whether your new Learning
Agreement is correct or not, especially if you are changing your clinical rotations;
2. Sign the form and send it to your Home University to have it signed by your Erasmus coordinator;
3. Ask your Italian Exchange Coordinator to sign the approved document, once you receive it back
from your home University;
4. Bring your new Learning Agreement to the Erasmus Office, so you can have:
o The Institutional Coordinator’s signature (Prof. Carla De Giovanni), if needed;
o Your updated Programma di tirocinio pratico (clinical rotation schedule sheet), in case you
changed your clinical rotations.
Please note that no clinical rotations will be scheduled unless they are clearly requested on your Learning
Agreement.
Scuola di Medicina e Chirurgia - Ufficio Erasmus, Via Massarenti 9 (Polo Murri, I piano), 40138 Bologna
Tel.+39 (0)512095543, Fax +39 (0)512086020; e-mail [email protected]
Office hours: Tuesdays and Thursdays 2.00 – 4.00 PM
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2013/2014 Incoming Exchange Students – Medical Degree – Information booklet
Checkout
(Leaving Bologna at the end of the exchange period)
Before leaving Bologna, you must go to:
Erasmus Office – Scuola di Medicina e Chirurgia
ADDRESS
Polo Murri, Via Massarenti 9 – 40138 Bologna
CONTACT INFORMATION
[email protected]
OFFICE HOURS
Tue, Thu 2.00 – 4.00 PM or http://www.unibo.it/docenti/carla.degiovanni
 Show your original libretto degli esami (exam record) and programma di tirocinio
pratico (clinical rotation schedule sheet).
Please check that all the data on your documents and on your AlmaEsami profile
are correct before coming to the Erasmus Office.
TO…
Tel. +39 051 209 5543
Fax +39 051 208 6020
Alma Mater Studiorum – Università di Bologna
Dipartimento Amministrativo Relazioni Internazionali (DIRI)
ADDRESS
Palazzina della Viola – Via Filippo Re, 4 - 40126 Bologna
CONTACT INFORMATION
[email protected]
OFFICE HOURS
Mon, Tue, Wed, Fri 9.00 – 11.15 AM
Tue, Thu 2.30 – 3.30 PM
 Complete your checkout procedures;
 Hand in your original academic documents: libretto degli esami (exam record),
programma di tirocinio pratico (clinical rotation schedule sheet), student ID,
student badge.
 Have any certificate of attendance you need to bring to your home University to
prove your stay in Bologna signed or issued.
TO…
Tel. +39 051 208 8100
Fax +39 051 209 9351
Important information regarding the checkout procedure
Please note that you will need some days to carry out the checkout procedures; we strongly recommend
that you do not book your flight/train home immediately after the end of your last activity.
Should you fail to bring us a copy of your academic documents (libretto degli esami and programma di
tirocinio pratico) before leaving Bologna, you will not be sent your Transcript of Records.
Make sure to return all the books you borrowed from the libraries before you leave Bologna!
Scuola di Medicina e Chirurgia - Ufficio Erasmus, Via Massarenti 9 (Polo Murri, I piano), 40138 Bologna
Tel.+39 (0)512095543, Fax +39 (0)512086020; e-mail [email protected]
Office hours: Tuesdays and Thursdays 2.00 – 4.00 PM
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2013/2014 Incoming Exchange Students – Medical Degree – Information booklet
Links
 University of Bologna – General information for incoming exchange students:
www.unibo.it > Relazioni Internazionali > Opportunità per stranieri > Programmi di scambio:
informazioni per studenti
 Medical degree – Information for incoming exchange students:
http://corsi.unibo.it/medicinaechirurgia > Studenti di scambio - Exchange students > Exchange
students > (select your year)
 Exchange-managing applications:
https://studenti.unibo.it  access to AlmaRM (international mobility), AlmaEsami (exams),
Piani di studio (study plans).
 Italian language courses:
o EILC (Erasmus Intensive Language Courses): http://ec.europa.eu/education/erasmus/eilc_en.htm
o CLA (University of Bologna Language Centre): www.cilta.unibo.it
o CEFR (Common European Framework of Reference for Languages, for a description of language
levels): http://www.coe.int/t/dg4/linguistic/Cadre1_en.asp.
Contact information
University of Bologna
International Relations Department (DIRI)
School of Medicine
Erasmus Office
School of Medicine
Erasmus Tutors
Professors
Palazzina della Viola – via Filippo Re, 4
40126 Bologna (Italy)
Tel. +39 (0)51 2088100
Fax +39 (0)51 2099351
e-mail: [email protected]
Office hours: Mon, Tue, Wed, Fri 9.00-11.15 AM;
Tue-Thu 2.30-3.30 PM.
Polo Murri, 1st floor – via Massarenti, 9
40138 Bologna (Italy)
Tel. +39 (0)51 2095543
Fax +39 (0)51 2086020
e-mail: [email protected]
Office hours: Tue, Thu 2.00-4.00 PM.
Any change in office hours will be posted on Prof.
De Giovanni’s website
(http://www.unibo.it/docenti/carla.degiovanni).
Polo Murri, 1st floor – via Massarenti, 9
40138 Bologna (Italy)
Tel. +39 (0)512095543
Fax +39 (0)51 2086020
e-mail: [email protected]
Office hours: Tue, Thu 2.00-4.00 PM.
Any change in office hours will be posted on Prof.
De Giovanni’s website
(http://www.unibo.it/docenti/carla.degiovanni).
www.unibo.it > Rubrica > (type in Professor’s last
name)
Direct link: www.unibo.it/rubrica.
Scuola di Medicina e Chirurgia - Ufficio Erasmus, Via Massarenti 9 (Polo Murri, I piano), 40138 Bologna
Tel.+39 (0)512095543, Fax +39 (0)512086020; e-mail [email protected]
Office hours: Tuesdays and Thursdays 2.00 – 4.00 PM
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