Cod. Forn: «Forn»
Spett.le
Airasca, 9 Maggio 2014
«Ditta»
«Indirizzo»
«Cap» «Citta» «Prov»
«Naz»
attn FINANCE DEPARTMENT
Dear Supplier,
We would like to inform you that from 26/05/2014 the following changes will be started within SKF
organization:
1. Invoice Rejection Process
2. SKF AP Helpdesk
1. Invoice Rejection Process
Due to lack of mandatory information, SKF has been experiencing problems with timely processing of
supplier invoices. Therefore we would like to ensure that all supplier invoices contain critical legal
information as well as information required for SKF to be able of efficiently processing the invoices.
Starting from 26/05/2014, invoices not fulfilling SKF and legal requirements will be rejected and returned to
you to be replaced by a new invoice.
SKF Requirements
id
1
2
Requirements
Details
SKF - Invoice with Purchase Order
SKF - Invoice with Purchase Order
3
SKF - Invoice without Purchase Order
4
SKF - Credit or Debit Note
SKF Purchase Order number
Delivery note number and date
SKF internal identification number (GADD ID) or correctly spelled full
name of the SKF contact person (first name, last name in this order,
no handwriting remarks)
Reference to previous invoice
SKF Industrie SpA
Via Pinerolo, 42/54 – 10060 Airasca (TO) - Italia - Tel. +39 011 98521
www.skf.it
Società unipersonale appartenente al Gruppo svedese SKF, soggetta all'attività di direzione e coordinamento di Aktiebolaget SKF.
Sede legale: Via dell'Arcivescovado, 1 - 10121 Torino - Italia- Capitale sociale € 54.600.000- Codice fiscale, Partita IVA e iscrizione Registro Imprese di Torino 02663880017
Legal Requirements
id
Requirements
1
2
3
4
5
6
7
8
9
10
11
12
13
14
Legal
Legal
Legal
Legal
Legal
Legal
Legal
Legal
Legal
Legal
Legal
Legal
Legal
Legal
Details
Invoice type (invoice, credit note, debit note)
Invoice number
Invoice date
Supplier name and legal address
SKF buying company name and legal address
VAT number of the supplier (within Europe)
VAT number of the SKF buying company (within Europe)
Agreed invoicing currency
Total invoice amount
Total invoice amount excluding VAT
VAT amount per VAT rate applied
Description of goods/service provided
Invoiced quantity and unit of measure
VAT amounts in home (national) currency
Please find the attached template of a letter that will be sent out with the detailed reason of the invoice
rejection.
2. SKF AP Helpdesk
SKF has established the new distribution channel for the suppliers to obtain all necessary information related
to Accounts Payable processes.
From 26/05/2014, please feel free to contact SKF AP Helpdesk at either email at
[email protected] or via phone at +39 02 91294711 for the following queries related to
documents issued to SKF Industrie S.p.A. – VAT Code 02663880017:
id
1
2
3
4
Queries
Invoice status
Payment advice
Payment reminder
Statement
AP helpdesk opening times are as follows: Monday to Friday: 8:30 – 12:00 and 13:00 – 17:00 p.m.
We appreciate your cooperation in order to improve the effectiveness of the Accounts Payable process.
Please do not hesitate to contact SKF representative until AP Helpdesk triggers with the service
Best Regards,
SKF Industrie SpA
Via Pinerolo, 42/54 – 10060 Airasca (TO) - Italia - Tel. +39 011 98521
www.skf.it
Società unipersonale appartenente al Gruppo svedese SKF, soggetta all'attività di direzione e coordinamento di Aktiebolaget SKF.
Sede legale: Via dell'Arcivescovado, 1 - 10121 Torino - Italia- Capitale sociale € 54.600.000- Codice fiscale, Partita IVA e iscrizione Registro Imprese di Torino 02663880017
Dear Supplier,
The attached invoice(s) have not complied with the SKF vendor invoice requirements, which are publicly available in the
SKF Supplier Portal (http://www.skf.com)
Please note that the invoice(s), which are hereby returned to you, have not been registered in the SKF Group
bookkeeping system, so do not send a credit note for the returned invoice(s), if not strictly required.
The information ticked below has been missing on the invoice(s):
SKF requirements :
SKF Purchase Order number
SKF internal identification number (GADD ID) or correctly spelled full name of the SKF contact person (first name,
last name in this order, no handwriting remarks)
Delivery note number and date
Reference to previous invoice (in case of credit or debit note)
Legal requirements
Invoice type (invoice, credit note, debit note)
Invoice number
Invoice date
Supplier name and legal address
SKF buying company name and legal address
VAT number of the supplier (within Europe)
VAT number of the SKF buying company (within Europe)
Agreed invoicing currency
Total invoice amount
Total invoice amount excluding VAT
VAT amount per VAT rate applied
Description of goods/service provided
Invoiced quantity and unit of measure
VAT amounts in home (national) currency
Please send your correct invoice(s) with the complete set of required information at the email address
[email protected]. All the other invoices (not rejected) have to be sent as usual.
Please do not hesitate to contact SKF AP Helpdesk SKF at the above email address or via phone at +39 02 91294711.
SKF Industrie SpA
Via Pinerolo, 42/54 – 10060 Airasca (TO) - Italia - Tel. +39 011 98521
www.skf.it
Società unipersonale appartenente al Gruppo svedese SKF, soggetta all'attività di direzione e coordinamento di Aktiebolaget SKF.
Sede legale: Via dell'Arcivescovado, 1 - 10121 Torino - Italia- Capitale sociale € 54.600.000- Codice fiscale, Partita IVA e iscrizione Registro Imprese di Torino 02663880017