[email protected]
LLP/ERASMUS OFFICE
Rome, April 12th 2011
ORGANIZATION CHART
ERASMUS OFFICE ORGANIZATION-SAPIENZA UNIVERSITY
STUDENT
DIVISION
LLP
ERASMUS
OFFICE
FACULTIES
(11)
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Logistical information
Wednesday, April 13 th
• Coffe break – 11.00/11.30 Senato Accademico Office of
Rector building – first floor
• Workshop D – Aula C – Office of Rector building ground floor
• Workshop E – Senato Accademico Office of Rector building
– first floor
• Workshop F – 14.30 meeting point in Piazzale Aldo Moro n. 5
– back at from 18.00 p.m.
Tuersday, April 14 th
Plenary session at Aula degli Organi Collegiali
Collective Bodies Room
University Campus, Office of the Rector Building, ground floor
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LLP/ERASMUS OFFICE: ACTIVITIES
ERASMUS Office manages:
– OUTGOING ERASMUS STUDENTS (in the academic year 2010/2011
almost 1.230 Erasmus outgoing students)
– INCOMING ERASMUS STUDENTS (LANGUAGE COURSES)
– TEACHING STAFF MOBILITY
– PLACEMENT MOBILITY
– TRAINING STAFF MOBILITY
– MANAGEMENT OF FUNDS (EUROPEAN COMMUNITY GRANT AND UNIVERSITY GRANT)
– REPORTS TO LLP/NATIONAL AGENCY
– EVENTS (WELCOME DAY AND INTERNATIONAL CONVENTION)
– RELATIONS WITH ORGANIZATIONS OUTSIDE UNIVERSITY (LAZIOADISU – INSTITUTION
FOR STUDY RIGHT AND ESN – ERASMUS STUDENT NETWORK)
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ERASMUS OFFICE AND FACULTIES
Erasmus office
Erasmus
Scientific Erasmus Coordinator
RSEF
Administrative Responsable
RAEF
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1°STEP
ORGANIZATION
 Inter-Institutional Agreement: this is the basis of the
Erasmus Mobility.
 Collection and control of all the signed Inter-Institutional
Agreement at a central level
 Our database Socrates-Organizer: is the programme that
unites our office with all of the Erasmus Faculty Corners
 Erasmus announcement competition at Faculty level
 Selection of applying students and grant assignment
(student financial contract)
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2°STEP
PRIOR TO DEPARTURE
 Collection of all the student financial contracts
 Organization of collective student meetings
 Delivery of Erasmus Folder (contains different forms as:
arrival certificate, Erasmus student charter, Erasmus
student experience report, RAEF list and contact data,
request for extension form, attendance certificate)
 Recording of all student bank-account data
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3° STEP
DURING ERASMUS PERIOD
 Collection of all the student arrival forms (duly filled in)
 Payment: Community grant for 2011(€ 230,00 per
month),
 University and Ministry co-financing not decided yet (for
2010 about € 180,00 per month, about € 100,00 as
journey travel contribution and about € 50,00 as ministry
grant)
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4° STEP
AT THE END OF THE ERASMUS PERIOD
 Collection of all the student forms (duly filled in)
 Financial check
 Report to LLP/National Agency (intermediate and final
report)
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Erasmus Placement Mobility
• Total grants amount: 15 grants of 4 months each
(59 months from LLP/Erasmus National Agency
• Erasmus Placement competition annoucement:
• Training enterprise proposed by the Faculty
• Training enterprise proposed by the Student (the
sources to look for an organization are: Stage office
at Faculty level, teachers, own contacts
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Student selection
Students selection:
•
The student selection is merit-oriented and it is
carried out by means of common qualifications
(language knowledge, number of credits achieved,
etc.) and specific ones – at Faculty level (previous
experiences, curricula, organization acceptance
etc.)
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Economic contributions
 Erasmus grant from the European Community
(almost 500,00 euro for month)
 University and Ministry co-financing not yet decided
(for 2010 about € 180,00 per month, about €
100,00 as journey travel contribution and about €
50,00 as ministry grant)
 Specific contribution for disabled students
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Erasmus Student Mobility for Placement at
Sapienza
Documents after the selection
• A preliminary agreement “Letter of Intent” is
endorsed by the host organisation to engage a
cooperation with our university in the frame of
Lifelong Learning Programme
• A "Quality Commitment" setting out the rights and
obligations of all the parties relating to the
placement abroad
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Erasmus Student Mobility for Placement at Sapienza
Documents prior departure
students are provided with:
•
A “Training Agreement” regarding his or her specific programme for
the placement period; this agreement must be endorsed by the
student, the home higher education institution and the host
organisation; and it is drawn up with the assistance of a Faculty
supervisor
•
A placement agreement (grant agreement) covering the mobility
period and signed between the student and his or her home higher
education institution
•
The Erasmus Student Charter setting out the student's rights and
obligations with respect to his/her period abroad
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AT THE END OF THE ERASMUS PERIOD
 Collection of all the student forms (duly filled in)
- Transcript of work
- Attendance Certificate
- Erasmus Placement student experience report.
- Financial check
 Recognition at Faculty level by using Ects credits
on the base of the Transcript of Work
 Report to LLP/National Agency (intermediate and
final report)
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CONTACT DETAILS
For any questions, input and suggestions
[email protected]
Thank you for your attention!
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